NOTICE OF HEARING AND ADVERTISEMENT FOR BIDS FOR THE PROPOSED PUBLIC IMPROVEMENT PROJECT 2012 - #3 CITY OF FORT MADISON Notice is hereby given that the City Council of the City of Fort Madison, County of Lee, State of Iowa, will meet in the Council Chambers at the Municipal Building , 811 Avenue E, Fort Madison, Iowa 52627 at 7:00 PM on October 2, 2012, at which time and place a hearing will be conducted on the plans, specifications, form of contract and estimate of cost for the proposed improvement. At the hearing, any persons interested may appear and file objections to the proposed plans, specifications or contract for, or cost of such improvement. The City Council, proposing to enter into such contract, shall hear said objections and any evidence for or against the same, and enter of record its decision thereon. Sealed bids will be received by the City of Fort Madison, Iowa, at the Office of City Clerk, located in the Municipal Building, 811 Avenue E, Fort Madison, Iowa 52627, until 2:00 PM on September 20, 2012, at which time, all filed bids shall be publicly opened and read aloud. Proposals shall be acted upon by the City Council within 60 days following the aforementioned public hearing. The contract documents, specifications, plans and estimate of cost may be examined at the Office of the City Clerk. Copies of the documents may be obtained at the Office of Poepping, Stone, Bach and Associates, 3523 Main Street, Keokuk, Iowa, 52632, upon payment of $30 for each set. The payment shall be refunded in full, provided the documents are returned in good condition within 30 days after the date of the bid opening. The work shall be done under contract and in accordance with the provisions of the project contract documents, specifications and plans. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and to the Iowa domestic labor. The work under the proposed contract shall commence on or after the date specified in the written Notice to Proceed. The work shall be completed and ready for final payment within 120 days from date specified. The general nature and locations of the proposed improvement are described as follows: DEMOLITION AT 2004 AVENUE "M", FORT MADISON, IOWA. Each bid shall be prepared on forms furnished with the bid documents. The proposal shall be submitted in a sealed envelope separate from the required bid security. The bid security shall be a certified or cashiers check and that such check should be drawn on a bank in Iowa or a bank chartered under the laws of the United States, or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States or a bid bond executed by a corporation authorized to contract as surety in the state of Iowa in an amount of five (5) percent of the total amount of the bid, as security that the successful bidder will enter into a contract for the work bid upon and will furnish, after the award of contract, a corporate surety performance bond and payment bond acceptable to the City Council, for the faithful performance of the contract, each in the amount equal to one hundred (100) percent of the amount of the contract. The party to whom the contract is awarded will be required to execute the contract and obtain the performance bond and payment bond within fourteen (14) calendar days from the date of receipt of the Notice of Award. In lieu of a surety on such bond, a deposit of money, a written certified check on a solvent bank in Lee County, Iowa, state or federal bonds, bonds issued by any city, school corporation or county of the State of Iowa, or bonds issued on behalf of any drainage or highway paving district in the State of Iowa, in an amount equal to the bond, may be deposited with the City of Fort Madison and, when so received, such securities shall be held on the terms and conditions applicable to a surety. The contractor will be paid monthly, ninety-five (95) percent of the engineer's estimated value of the acceptable work completed and material delivered during the preceding month. Final payment will be made following a thirty (30) day retention period after completion of the work and final acceptance of the project by the City. Payment to the contractor of the cost of said project will be made in cash from such funds of said City as may be legally used for said purposes. The City of Fort Madison through its City Council proposes to award the work to the lowest responsible bidder, but the City reserves the right, if in the judgment of its City Council, any bid or bids received are not acceptable, to reject any or all bids and also reserves the right to waive irregularities and to accept such bid which the City Council deems to be in the best interest of the City of Fort Madison, Iowa. Published by order of the City Council of the City of Fort Madison, Iowa, in The Daily Democrat of Fort Madison, Iowa, on September 5, 2012. By: /s/Bradley A. Randolph, Mayor Attest: /s/Melinda L. Blind, City Clerk